Fire Door Survey

Terms & Conditions of Engagement

Company: Greenwall Solutions Ltd Registered Office: 124 City Road, London, EC1V 2NX Services Covered: Fire Door Inspections / Surveys only (no installation, repair, or certification unless separately contracted in writing)

1. Definitions

· “Company” means Greenwall Solutions Ltd, including its employees, agents, and subcontractors.

· “Client” means the person or organisation commissioning the Survey.

· “Survey” means a visual and non-intrusive inspection of fire doors and associated components.

· “Report” means the written fire door survey report issued by the Company.

· “Premises” means the building(s) to which the Survey relates.

· “Applicable Standards” may include (without limitation) BS 8214, BS 476, BS EN 1634, Regulatory Reform (Fire Safety) Order 2005, and Building Safety Act 2022, as applicable at the time of inspection.

2. Basis of Contract

2.1 These Terms & Conditions form the entire agreement between the Client and the Company in relation to the Survey. 2.2 Acceptance occurs upon written instruction, purchase order, or payment (whichever occurs first). 2.3 Any Client terms are expressly excluded unless agreed in writing by a Director of the Company. 2.4 No Survey shall commence until payment terms in Clause 9 are satisfied.

3. Scope of the Fire Door Survey

3.1 The Survey is visual and non-destructive only. 3.2 The Survey does not include:

· Certification of fire doors

· Product conformity assessments

· Invasive opening-up works

· Load testing, destructive testing, or laboratory analysis

· Confirmation of original fire-resistance ratings 3.3 Doors are assessed as found on the day of inspection only.

4. No Certification / No Assurance

4.1 The Report is not a certificate, warranty, guarantee, or declaration of compliance. 4.2 The Report does not confirm that any door is compliant, non-compliant, legal, safe, or fit for purpose. 4.3 Responsibility for compliance with fire-safety legislation remains entirely with the Client / Responsible Person at all times.

5. Reliance on Client Information

5.1 The Company relies on information supplied by the Client, including:

· Door schedules

· Fire strategies

· Building drawings

· Asset registers 5.2 The Company accepts no liability for inaccuracies, omissions, or outdated information supplied by or on behalf of the Client. 5.3 No duty is assumed to verify historical certification, test evidence, or manufacturer data unless expressly agreed in writing.

6. Access & Client Responsibilities (Critical)

6.1 Access is the sole responsibility of the Client. 6.2 The Client must ensure:

· Full, safe, and uninterrupted access to all agreed doors

· Escorts, keys, codes, permits, and inductions are in place

· Residents, staff, or occupants do not obstruct inspections 6.3 Failure to provide access does not relieve the Client of payment obligations. 6.4 Where access is restricted, denied, or delayed:

· Doors will be recorded as “No Access – Not Inspected”

· The Survey will still be deemed complete

· No refunds or discounts apply 6.5 Re-visits, partial surveys, or additional attendance are chargeable.

7. Survey Limitations

7.1 The Survey cannot identify:

· Concealed defects

· Latent construction faults

· Historical alterations

· Post-inspection damage or tampering 7.2 Fire performance can never be guaranteed by inspection alone.

8. Report Use & Intellectual Property

8.1 All Reports remain the intellectual property of the Company. 8.2 The Client is granted a non-transferable licence to use the Report solely for internal fire-safety management of the Premises. 8.3 The Report must not be:

· Altered

· Excerpted selectively

· Provided to third parties without written consent.

9. Fees & Payment (Strict)

9.1 Full payment is due before the Report is released. 9.2 The Company reserves the right to:

· Withhold the Report

· Withhold findings

· Withhold photographs until cleared funds are received. 9.3 Surveys carried out remain payable regardless of findings, access issues, or outcome. 9.4 All payments must be made in cleared funds.

10. Cancellations & Aborted Visits

10.1 Cancellations must be in writing. 10.2 Short-notice (less than 2 working days notice) cancellations or aborted visits caused by the Client may be charged in full. 10.3 The Company may charge aborted-visit fees where access or site readiness is inadequate.

11. Limitation of Liability (Aggressive)

11.1 The Company excludes all indirect, consequential, or economic losses, including:

· Loss of rent

· Loss of profit

· Regulatory penalties

· Enforcement action 11.2 Total liability (howsoever arising) is capped at the Survey fee paid. 11.3 Nothing limits liability for death, personal injury, fraud, or other non-excludable matters under law.

12. Indemnity

12.1 The Client indemnifies the Company against all claims, losses, or liabilities arising from:

· Reliance on the Report as certification

· Inaccurate information

· Client failure to act on findings

· Third-party reliance

· Regulatory enforcement

13. Data Protection & Confidentiality

13.1 Both parties shall comply with UK GDPR and Data Protection Act 2018. 13.2 Confidential information shall not be disclosed except as required by law.

14. Force Majeure

Neither party shall be liable for delays or non-performance caused by events beyond reasonable control.

15. Termination

15.1 Either party may terminate with written notice. 15.2 Fees remain payable for Surveys undertaken prior to termination.

16. Severance & Entire Agreement

16.1 Invalid provisions shall be severed without affecting the remainder. 16.2 This document constitutes the entire agreement.

17. Governing Law & Jurisdiction

This agreement is governed by the laws of England & Wales. Exclusive jurisdiction lies with the English courts.